Changes to Spring 2021 Classes - Employees
This week’s cold weather and unanticipated power outages have significantly disrupted university operations as well as the safety and well-being of our Aggie community. While we are hopeful for a reprieve with warmer weather next week, in order to resume academic coursework, it is likely that some employees and students will have lingering issues with power, internet connectivity, and infrastructure.
Changes to Spring 2021 Classes - Students
I hope you are all safe and warm after this week’s weather events. I wanted to write briefly and let you know about some changes when we return to class next week. I am urging your instructors to remain as flexible as possible with the understanding that some of you may have lingering power and internet connectivity issues. Please keep your instructors informed. For remote classes, much like last spring, you may need to seek out public or university WiFi or use the OAL on campus.
Guidance on Face-to-Face Classes With No Remote Option
Instructors and students engaged in a traditional face-to-face course with no remote option
have requested guidance from the Office of the Provost on accommodating students who either were exposed to or are sick from COVID-19.
Start of Spring 2021 Message from the Provost
I’m pleased to welcome you back to Texas A&M for the spring 2021 semester. I hope each of you had an enjoyable and restful holiday break.
Important December Graduation Guidelines
Texas A&M University is still planning to hold commencement ceremonies beginning this Wednesday, December 9th,
in Reed Arena. Attendance is limited and individuals must have a ticket to enter the premises.
VP for Diversity Interim Appointment
We are pleased to inform the campus community that Dr. Annie S. McGowan has been named interim Vice President and Associate Provost for Diversity at Texas A&M University effective December 1. She brings to the Office for Diversity noteworthy leadership experience. Most recently, Dr. McGowan served as Associate Dean for Undergraduate Programs at Mays Business School, where she holds the Bill and Gina Flores Professorship in Business. She also serves on the university’s Diversity Operations Committee.
Update on Fall 2020 Commencement Ceremonies
Texas A&M University is planning for 15 in-person commencement ceremonies for fall 2020 graduates at Reed Arena in College Station. Please visit graduation.tamu.edu
for a complete schedule of events.
COVID-19 testing update
Thank you to the campus community for your overwhelmingly positive response to COVID-19 testing this week.
Reminders before Thanksgiving break
We’re almost to the end of the semester! Next week’s holiday break offers a welcome respite to a challenging year. Thank you for all your hard work this fall to help us get through the semester.
Planning for Spring ’21
Believe it or not, the final day of coursework is just three weeks away, with final exams beginning just a week later. As we approach the conclusion of this unusual semester, I want to express my deepest thanks for your work in keeping our campus safe this semester.
First-Generation College Celebration Week begins Nov. 2
We hope you will join us next week — the week of November 2nd — to celebrate first-generation students at the first-ever virtual First-Generation College Celebration. The Routh First-Generation Center and the Office for Student Success warmly invite all students, faculty, and staff to celebrate first-generation students, meaning those whose parents or guardians have not earned a bachelor’s degree.
A Word Of Thanks
Tomorrow marks the beginning of the 10th week of the semester. I write today with a short message – quite simply, thank you.
Changes to spring semester calendar
We have now crossed the midpoint of the fall semester, and I want to thank and congratulate our staff, students, and faculty for their outstanding work in this very unusual year. I recognize that the adjustments we made have challenged us in ways we never imagined. Please know that I am grateful to be able to work with you to meet our mission of providing our students the best education as safely as possible.
I am excited to announce our plans for December 2020 graduation, as well as scheduled dates in February and March 2021 for rescheduled May and August 2020 ceremonies postponed due to COVID-19.
Campus Update and Planning for Spring for Students
Tomorrow marks the beginning of our sixth week of classes and midterms are right around the corner. We welcome all students to join a face-to-face class this week as you feel comfortable. Here are a few updates for this week.
Faculty: Honorlock Online Proctoring Solution Available in Learning Management Systems
Honorlock automated plus live pop-in proctoring
for online exams is now available to all Texas A&M University course instructors via Canvas and eCampus. Honorlock requires the use of a learning management system. As a reminder, all Fall 2020 courses have been provisioned a course in both Canvas and eCampus.
Faculty update, teaching tips, and Zoom changes
As you know, we made many changes over the summer to make the classroom as safe as possible. To date, we have no evidence of COVID-19 transmission in the classroom. Nonetheless, in-person attendance has been lower than expected.
Student Updates, Resources, and Changes to Zoom
I hope your fall classes are going well and that you are adjusting to the new semester.
As you know, we made many changes over the summer to make the classrooms as safe as possible for our students and faculty. To date, we have no evidence of COVID-19 transmission in the classrooms. Please remember:
Exam Proctoring, Creative Teaching, and LMS Update
I am writing to update you on three instructional matters: proctoring tools and initiatives, creative solutions for in-person and remote classroom teaching, and the learning management system (LMS) migration to Canvas.
Students Impacted by Hurricane Laura
As Hurricane Laura approaches Texas and Louisiana, please be mindful that a number of our students and/or their families may be impacted by the storm.
Add/Drop Deadlines Extended
The university has extended the add/drop deadline from the 5th class day to the 8th class day for all students.
COVID Dashboard & Campus Updates for Students
Welcome back to campus! Please remember that our ability to teach classes face-to-face depends on minimizing COVID-19 on campus. We absolutely need your help.
COVID Dashboard & Campus Updates for Employees
As students have returned, we are seeing an increase in COVID-19 diagnoses in this population and in the community. Texas A&M understands the importance of COVID-19 testing and the critical nature of sharing data with the Aggieland community.
Zoom Outage Message
The web version of Zoom is experiencing a nationwide outage. Texas A&M University users can still join Zoom meetings using the desktop or mobile app.
Canvas Course Access
If your course instructor has indicated you will use Canvas
for that particular course, below are important updates:
Food and Drink Prohibited in Classrooms
For the safety of our campus community, effective immediately, eating and drinking in university teaching classrooms are not allowed.
Syllabus COVID-19 Safety Reminder
Welcome to the Fall 2020 semester. I want to acknowledge and thank you for all the extra time you have spent preparing your courses. Without a doubt, this week will have its challenges, so I appreciate your patience and persistence as we move forward to deliver the best education we can to our students.
Fall 2020 Explanatory Absence Form
As approved by the Texas A&M University Faculty Senate for Fall 2020, students may use the Explanatory Statement for Absence from class in place of a note from their medical provider. The COVID-19 syllabus addendum is located here
Fall 2020 Updates
Message to Texas A&M College Station Students
COVID-19 Reporting Process
To help prevent the spread of COVID-19 across our campus communities, Texas A&M University is implementing the reporting process outlined below for students, faculty, and staff and launching a new online reporting system that centralizes the reporting of COVID-19 illness or exposure to the COVID-19 Investigation Operations Center (Operations Center). The Operations Center was established as part of a collaboration with the Brazos County Health District (BCHD) with the aim of augmenting contact tracing efforts in the Brazos Valley area.
Texas A&M University Guidelines Related to the Monitoring of COVID-19 Reporting
In an effort to provide the latest information to the campus community on how we are working to enhance the safety and maintain privacy of our students, faculty, and staff, the information below outlines Texas A&M University’s plans for monitoring COVID-19 cases reported at the university as well as guidelines for cleaning and disinfecting shared spaces, individual offices, and laboratories.
Fall Courses Available in Learning Management Systems
All Fall 2020 courses have now been loaded in both Canvas and eCampus. Courses in Canvas are unpublished and courses in eCampus are inactive. Per the Provost’s email on June 29, 2020, the expectation is that all course instructors communicate to students in the syllabus which learning management system will be used to teach each course.
Canvas Practice Course Shells Now Live for Fall Course Instructors
You should now have access to a practice shell in Canvas. We encourage you to follow the steps below to get started with Canvas and explore additional resources to support your entrée into Canvas.
Fall 2020 Courses at Texas A&M University
As we approach mid-summer, I want to share the most current information available on how Texas A&M University plans to implement classes this fall. As you know by now, it is incredibly difficult to predict just how the SARS-CoV-2 virus and the COVID-19 disease will impact us locally.
Practice Courses Available in Canvas July 6 for Fall Course Instructors
On July 6, 2020, all faculty assigned to teach in the fall will be issued one practice course shell in Canvas. This will provide a space for you to get familiar with Canvas’ tools, practice importing content from eCampus, and build content from scratch in Canvas.
Fall Semester Classes and Scheduling
While 2020 has been anything but conventional, I hope this message finds you healthy and safe. Once again, I want to thank each of you for the hard work, patience, and tenacity in completing the spring semester. Although it was incredibly difficult, you rose to the challenge. Thank you.
Keep Teaching Updates for Summer 2020 Terms
If you are teaching in Summer 2020, you should now have access to your course in eCampus. We recommend you use Texas A&M University's Learning Management System – eCampus
– as the university continues its Keep Teaching
Graduation Celebrations Online Friday, May 8
This is an exciting week for you as we celebrate this important milestone in your life. I invite you to view the university’s graduation celebration and virtual conferral of your degree, which will be available at gradcelebration.tamu.edu at 9 a.m. on Friday, May 8th
. While this is not intended to replace your in-person commencement, it will provide you and your loved ones the opportunity to share in this very special accomplishment. The video will continue to be available for you to enjoy through the next week.
Updates for Summer & Fall 2020
I want to start by thanking everyone for their heroic efforts in continuing teaching over the past semester. Your commitment to the students and to our community has been awesome. I have been incredibly impressed by the Texas Aggie “can do” spirit and overwhelmed by your outstanding response to the COVID-19 pandemic. Not only have you managed to continue providing an outstanding education for our students, you have demonstrated what it means to be resilient, flexible, and creative in a crisis. Your example of how to step up in the face of a crisis has made a lifelong impression on our students and our community. Thank you!
Guidance on Spring 2020 Final Exams
The Office for Academic Innovation seeks to support instructors in preparation for final exams. The resources included below are for instructors who need assistance creating and administering exams in eCampus.
Graduation Celebration & Virtual Conferral of Degrees
We are incredibly proud of your accomplishments and want to celebrate this monumental period with you. We are planning a graduation celebration and a virtual conferring of degrees on Friday, May 8. Your department or college may also be planning a virtual celebration with you, as well.
Deadline Extended to Change Grades to S/U
President Young has approved a recommendation by the Faculty Senate executive committee to extend the time that students have to opt-in to S/U grading.
Guidance on Spring 2020 Final Exams
The following provides guidance and clarification for final exams as well as new information about students who are ill.
Feedback on Remote Access to Coursework during COVID-19
Earlier this month, you were asked to complete a brief survey about your experience with our temporary transformation to remote delivery of our courses. The survey was developed and is being administered by Hanover Research on behalf of Texas A&M University, and authorized by the president and provost. Your responses will be confidential, with no personally identifying information provided to the university. This is a friendly reminder to please take 2 – 3 minutes to complete this survey to help university leadership refine and improve the educational experience of our students at Texas A&M during these uncertain times.
Message to Faculty: New Student Form for Personal Injury/Illness
Please be aware that the following message is being distributed to students today regarding illnesses that impact their ability to make progress in a course. If you have questions, please contact your respective Graduate Operations Council (GOC) or Academic Operations Council (AOC) dean.
Feedback About Online Learning at Texas A&M
Texas A&M University students, parents of students, faculty, and staff are all experiencing change during these extraordinary times. We would like to learn more about your experience with our temporary transformation to a full-time, online learning experience. Please take 2 – 3 minutes to complete a survey that can help us continue to refine and improve the online educational experience at Texas A&M. Your responses will remain confidential and anonymous.
Online Delivery for Summer Courses
All summer courses offered through Texas A&M University in the first, second, and 10-week summer terms (including the May “minimester”) will be delivered online. We had hoped to resume coursework on campus for the second summer session, but with preregistration underway, some uncertainty on the apex of COVID19, and the need for both our students, faculty, and staff to plan, we have decided to move forward with the decision to teach all summer courses online.
Guidance for S/U Grading
Relationship between A-F grades and S/U grades—The relationship between letter grades A-F and S/U is described in Student Rule 10 Grading and varies depending on the academic level of the course:
Plans for Summer 2020 Course Offerings
Thank you to students, faculty and staff for what has been a relatively smooth week back in, moving to our online format in the wake of COVID-19 coronavirus. There may be some bumps in the road as we continue through the spring semester but I am confident that we will continue to work to overcome any challenges and will certainly continue to provide students a world-class education.
Students: Plans for Summer 2020 Course Offerings
We made the decision this week that all courses in the first summer term, the 10-week summer term, and the May “minimester” will be delivered online. In an effort to help students, distance education differential tuition will not be charged for online courses this summer at an individual course level. For distance education degree programs with a program fee, there is no change in how they will be charged.
Temporary Changes to Grading, Q-Drop, and Withdrawal Guidelines
Upon a recommendation from the Faculty Senate Executive Committee and approved by President Young, students will have the opportunity to choose Satisfactory/Unsatisfactory (S/U) grading for any course in which they are enrolled in the spring semester 2020. Students have until 5pm on Tuesday, April 28th to make changes to their grading options. Details of the Faculty Senate Executive Committee’s proposal are outlined below. Additional guidance to students on how to opt-in to S/U grading will be provided next week. This may not be applicable to students in first professional degree programs who should contact their program for grading information.
Faculty Resources, Internet, and Study Areas
Classes resume online no earlier than Monday, March 23. Please communicate no later than today with your students and provide a revised syllabus. Syllabi should be updated through Howdy, as well.
As a reminder, no student may be required to be on campus. Information about changes to all university operations is here
Academic Advising Update to Advisors
Because of the COVID-19 pandemic, our institutional landscape continues to change very quickly. This week, instructors work to move their remaining course content online, removing all face-to-face interactions. As a precaution to the health and well-being of everyone, we are requiring all advising appointments be conducted online for the remainder of the spring semester.
Academic Advising Update to Students
Your safety and success remain our number one priority. We thank you for your patience and understanding during this time as Texas A&M University, like most other institutions in the U.S., transitions to an online format based on the CDC recommendations given the COVID-19 (“coronavirus”) pandemic. Visit the university’s dedicated website on COVID-19: www.tamu.edu/coronavirus/
Texas A&M Spring Graduation Ceremonies Postponed, Finals Go Online, Family Weekend...
Due to the global COVID-19 coronavirus pandemic and restrictions on event sizes announced by the White House, Spring graduation ceremonies will be postponed. The university is planning mail delivery of diplomas to graduates (with normal shipping costs waived) and is also considering opportunities for in-person ceremony options later this summer for those May graduates wishing to do so. There is no impact at this time to August in-person graduation ceremonies.
All Courses Now Loaded into eCampus
Thank you for your patience as we move our courses online. I am writing to update you on several developments related to course delivery.
Guidance Regarding Online Classes March 16-20
Below is an update which has also been shared with department and college leadership to help clarify the March 16-20 online classes. This information is also being posted on the central website today and shared via social media to help clarify.
Faculty Resources and Training for Online Instruction
To facilitate the move to online instruction beginning March 23, 2020 there are several resources and training opportunities available on campus and via Zoom next week. If you have graduate teaching assistants who would benefit from this information, please share this with them.
Time Sensitive Faculty Guidance for March 16-17
Classes on Monday, March 16 and Tuesday, March 17 are suspended and will resume as scheduled on Wednesday, March 18.
Texas A&M Classes Resume Wednesday, March 18
Please be advised that classes will not resume until Wednesday, March 18 to allow for planning and logistics to ensure the provision of all university services in the most efficient, effective and safest way. Dining, transportation, health, counseling and other services will be available on a normal schedule Monday, March 16 and Tuesday, March 17.