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Guidance on Face-to-Face Classes With No Remote Option

Published on Fri 01/22/21

Instructors and students engaged in a traditional face-to-face course with no remote option have requested guidance from the Office of the Provost on accommodating students who either were exposed to or are sick from COVID-19.

Students:
For students who are required to quarantine either because you received a positive COVID-19 test and have mild or no symptoms OR you were identified as a close contact of someone who tested positive for COVID-19:
 

  • FIRST: Stay home. Read and follow these instructions, making sure to complete and submit the forms identified in steps 3 (Reporting Database) and 4 (Quarantine Form).
     
  • SECOND: Contact your instructors, who will determine how you can keep up with class and assignments. Your instructors may consult with your academic dean to verify your situation.
     
  • NOTE: Falsely completing the Quarantine Form is academic dishonesty. Submission of the Quarantine Form does not fulfill the documentation requirement for a university excused absence in Student Rule 7.
     
  • QUESTIONS/CONCERNS: Contact your undergraduate/AOC dean or your graduate/GOC dean.

 

For students who are experiencing symptoms that are too severe to participate in class activities:
 

  • FIRST: Stay home. Follow these instructions for sick campus members, making sure to complete and submit the form identified in step 3.
     
  • SECOND: Contact your instructors.
     
  • THIRD: Obtain documentation. In order to request a university-excused absence, refer to Student Rule 7 which documents all the policies and procedures related to absences. Section 7.3.2 describes the documentation you will be required to submit and deadlines that you must meet for your absence to be excused. Policies related to make-up work are described in Section 7.4.
     
  • QUESTIONS/CONCERNS: Contact your undergraduate/AOC dean or your graduate/GOC dean.

Instructors:
Students fall into two groups: those who need to quarantine but feel well enough to continue participating in class, and those who are too ill and will miss class due to COVID-19.
 
For students who feel well enough to continue participating in classes but must quarantine, either due to a positive COVID-19 test or a potential exposure:
 
  • Instructors will receive an automated e-mail notification from Texas A&M about the student’s need to quarantine. Students should initiate contact with you on how they can keep up with class.
     
  • It is at your discretion how a student can engage class content while in quarantine. However, you should provide an option for students to keep up with your class that is aligned with the length of time they may have to quarantine. Options include:
    • providing the student with notes and make-up work,
       
    • providing the student with a recording of the class, or
       
    • streaming the class through Zoom (with no obligation beyond simply letting the student listen to the class).

 

For students who are experiencing symptoms that are too severe to participate in class activities:
 

  • Students will notify you of their illness and request an excused absence under Student Rule 7. (Students will not be able to use the Fall 2020 self-explanatory absence form.)
     
 

As with students in quarantine, at your discretion, you can make your lecture notes/slides or lecture videos available. Exams and other work can be made up as in normal circumstances following Student Rule 7.